Policies & Guidelines 2026

Weddings & Banquets 


Thank you for choosing Rockman’s Catering for your special event. 

The following policies and guidelines are designed to help you with the planning for your function.


  1.  Reservation Deposit and Payment (Weddings ONLY):

    1. We require a non-refundable deposit of 500.00 to reserve the date for your event. We will tentatively hold your date for you until we meet and for 10 days after you have received your initial quote.  However, if someone else requests the same date before we meet, we will contact you first for your decision. Your deposit will be applied to the final invoice. Should you cancel; the deposit is forfeit.

    2. Payment for all food and services is due in full on or before the day of the event unless credit arrangements have been made in advance. Menu prices are only guaranteed for 6 months from the date of your confirmation letter. However, if there is an increase at the time of your event, it will not exceed 5% of your original quote. 

    3. A 3% discount will be applied to all invoices that are paid in full, with cash or a check only, on or before the day of the event.  This discount does not apply to credit card payments or any additional discounts.

    4. A final invoice will be sent via email no later than 24 to 48 hours prior to your event. 


  1.  Final Guest Count/Guarantee: Your final guest count is due 2 weeks prior to the date of the event. 

    1. This number will be considered a guarantee, not subject to reduction, and all charges will be made accordingly. Increases in the final guest counts will be accommodated as our resources permit. Please remember that we need time to purchase, plan & prepare for your event!

    2. Final guest counts given after the date listed on the initial confirmation letter are subject to a 20% short notice charge. 


  1.  Mileage, Delivery/Clean-up, Staff Travel and Venue Assistance Fees:

    1. A millage fee of 1.00/mile (round-trip per vehicle) will be added to all events.  

    2. A delivery fee and/or clean-up fee (round-trip) will be added for deliveries on a case-by-case basis. 

    3. A staff travel fee will be added to all non-delivery events, depending upon the needs of the event. 

    4. Additionally, if you need special services such as: “flipping” rooms, removing tables/chairs, venues that necessitate our staff using stairs to reach kitchen or dining room facilities on different levels, or other special service needs, there will be additional fees charged.


  1. Rentals; Equipment & Dishes:

Our standard dinner menus are priced to include the linens, dishes & equipment needed to serve the meal, occasionally additional equipment or dishes may be needed or desired. In some circumstances you may need to rent dishes/equipment only. Although, we are not actually a rental company (we do own a lot of our own dishes and equipment); we will help out whenever we can. Our Rental Items Menu contains the most frequently requested items we do have. Please note it is best to inquire right away so we can ensure to have the equipment available the day of your event. 



  1. Food Tastings:

    1. We can certainly arrange a tasting with you for the food items you’re planning on having us prepare.  We request that you limit the number of total items to 4 to 6 only - entrees or sides. There will be a nominal fee beginning at 10.00/item to cover the cost of the food & our time.

    2.  Additionally, since we don’t operate as a restaurant, we will need to know ahead of time (minimally 7-10 days) which items you would like to try and we’ll have them waiting for you when you arrive.  

    3. We cannot guarantee availability of your requested items if notice is less than 10 days. Please understand that although most items can be made in “single serving” batches; some cannot (i.e. Prime Rib, & especially many appetizers and desserts) and may therefore be unavailable.

    4. Please note, if we do not receive your tasting selections within this timeframe, we can still meet to discuss details, but the tasting will need to be rescheduled. 

    5. Again, since we aren’t a restaurant, we do have limited space available and allow up to 4 guests, if you would like to include additional people for the meeting, please let us know and we can connect via zoom. 


  1. Staffing Policies & Requirements:

    1. We work hard to ensure that our food is fresh, hot and ready to serve at the scheduled times you have designated.  Delays compromise food quality and increase our staff's scheduled work time. An additional fee of 100.00/half hour will be added to the invoice for delays beyond the scheduled serving time.

    2. The dinner menu prices include all the staff necessary to provide prompt service of your meal onsite. Occasionally, additional staff may be desired/required for extra services (passing appetizers, serving wine/champagne, setting the dining room for a disposable tableware event, etc.).  If available on your date, we can provide you with the extra staff you’ll want.  The charge is 30.00/hour/staff (travel & mileage fees are not included in this pricing).

    3. We also have ServeSafe Alcohol trained bartenders on staff.  The charge for bartenders, if available, is 35.00/hour/bartender (travel & mileage fees are not included in this pricing).

    4. For outside events, we require the host to provide our on-site staff a 10x10 (at minimum) staging area with ample lighting, 4-5 banquet tables and garbage/waste bins.


  1. Linens (Table covers, Napkins, Skirting):

    1. The pricing of the dinner menus (Buffet, Elegant Buffet, Large Group, Plated or Stations only) includes the cloth table covers & napkins necessary to set the dining room, which also include, when needed, the head table, gift table, cake/dessert table and registration/name card table. Any extra table covers or napkins requested will be charged at our normal rental fees (see rental menu). ** Upcharges for multiple napkin colors and custom folding/set-up requests apply. 

    2. The table covers - included for events using our dinner menus (listed above) - are available in white and black. Napkins are available in a variety of colors – white, black, ivory, dark green, royal blue, navy, red, maroon, and chocolate. 

    3. Specialty linens are available (from alternate suppliers) and orders must be provided 3 weeks prior to your event.; however, these cost more for us to rent and there will be additional charges if you wish to order them. Please ask if you are interested.  

    4. Table Skirting is available for rent in white, black, or ivory. For weddings we will provide, at no added charge, table skirting for the head table as needed. Additional skirting may be ordered, if available, at our normal rental fee of 30.00/skirt. A limited number of floor length covers are available for rent in lieu of skirting. 

    5. You are welcome to pick-up the covers (or any specialty linens, if ordered) prior to your event. At the conclusion of our meal service, we will take whatever linens are no longer being used; however, you will be responsible for returning any remaining times within 48 hours. Any tablecovers/napkins should be returned in the linen bags (we provide) and specialty covers/skirting & clips must be returned in the containers/bins provided. You will receive written instructions at the time you pick up your linens. 

    6. Any lost or damaged table covers, skirts or clips will be invoiced to you at their replacement cost (50.00/item). Special order items will be invoiced on a case-by-case basis (our replacement cost from the outside vendor items were ordered from). 


  1. Cake Service Fees:

    1. Our staff can assist with your wedding cake as requested. To cover the cost of the staff time and cake tableware we charge a nominal fee for providing the service.  

    2.  We’ll cut, plate, and set the pieces of cake on the dessert table (attractive plastic plates & forks included) for an additional fee of  1.00/guest (real tableware upcharge - .75¢/guest).

    3.  If you would like us to cut, plate and serve your cake to your guests at the dining table (attractive plastic plates & forks included), the additional fee would be  1.75/guest (real tableware upcharge - .75¢/guest).


  1. Styles of Dinner Service:

    1.  Buffet – all the food items will be set up on a buffet table; whenever possible we suggest having your guests be able to utilize both sides of the buffet (2 lines).  For groups of over 150 or more, we normally suggest 2 buffets/4 lines to expedite the serving time. Salad Service is available upon request (details and pricing listed on menus). **For weddings, if requested, we will serve the Head Table with family-style service at no charge.  If you would like additional tables served family-style there will be an additional 30.00/table fee charged.

    2.  Family-style – all the food items will be brought to the tables on platters or bowls and the guests will “pass” the food around (like at a family dinner – hence the name!). Family-style salad service will be pre-set on dining tables prior to dinner service. 

    3. Plated – each guest will receive a plated meal, served to them like in a restaurant. An individual salad service will be served first, followed by dinner. Oftentimes guests are given a limited choice of entrées (2 or 3) prior to the event. When the final guest count is due, the total number of each entrée and host’s method of their guests selections (typically done with some sort of name place-card and/or seating chart) are required when submitting the Wedding & Banquet Finalization Checklist. 

    4. Stations – a variety of different food stations (typically 3 or 4 – which creates an entire meal portion) are set up around the room and your guests are welcome to visit all the food stations throughout the course of the dinner service.  Normally the various food stations are “themed” and each will feature small portions of a variety of items. Salad Service is available upon request (details and pricing listed on menus). 

    5. Dining Table – dining tables are set with flatware, cloth dinner napkins, water glasses, and salt & pepper shakers. 

    6. Additional Beverages – additional beverages are set-up at a beverage station. Table service is available upon request (pricing listed on our Beverage Menu).


  1. Leftover Food:

    1. Where allowed (some venues forbid this) any food that we consider safe for reuse or re-heating and has not been set out on the dining tables will be packaged up for you to take home.  We’ll provide disposable to-go containers.

    2.  We cannot take any responsibility for the safety of the leftovers once they’re out of our control; however, we strongly recommend that you refrigerate them promptly to avoid the possibility of spoilage.  Please ask the lead worker at your event if you have any questions.




Thanks for taking the time to read through all of this, we hope it helped answer many of your questions.  If you need any additional information, don’t hesitate to ask.

We look forward to working with you on your special event!